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Minutes of a Meeting of the Parish Council
held at Holne Village Hall on Tuesday 6 October 2015 at 7.30pm


Cllr B Owen (Chairman)
Cllr D Higman
Cllr D Troake
Cllr E Ross
Cllr G Simpson
In attendance
Suzanna Hughes (Clerk)
Open Forum

District Cllr Smerdon provided a written report to the Council, a copy of which is attached.

County Cllr Rowe was unable to attend the meeting but sent a written report, a copy of which is attached.

The meeting was opened by Cllr Owen at 8.20pm.



1.1   Apologies for Absence

  • Cllr T Powell
  • District Cllr Smerdon
  • County Cllr Rowe
  • Ross Gray

1.2   Resignation
         Members received and accepted the resignation of Cllr Hayles.


Declarations of Interest
Members were reminded of their responsibility to continually update their Notice of Registerable Interests and invited to state whether they have any interests in any matter to be discussed during this meeting.
There were no declarations of interest.


Requests for Dispensations
No requests were received.


Ratification of Minutes
Members present received the minutes of the Annual Meeting of the Parish Council held on 1 September 2015 and agreed unanimously that they be signed by the Chairman as a true and correct record of the meeting.


5.1   Members approved the following payments:

  • Cheque no 747 - HMRC (PAYE)  - £143.20
  • Cheque no 748 - S Hughes  (Postage) - £11.12

5.2   Members noted receipt of the second instalment of the precept - £2,783


Members received correspondence from a parishioner with regard to the leat running from Playpark through to Middleleat.  The Chairman informed members that she had met with the concerned parishioner, whose yard often floods due to the amount of flowing water, and had concluded that the simplest way to reduce the flow would be to place a rock in the leat.   It was agreed that the clerk should write to those properties affected by the leat advising that the Parish Council will take action to reduce the flow unless it hears anything to the contrary.


Little Bewden
It was acknowledged that the site was unchanged and matters previously raised had still not been undertaken by Hastoe.  It was agreed that the clerk should write to Hastoe asking for an update. 

Cllr Ross reported that she had attended a visit to the development by the Dartmoor Planning and Sustainable Development Working Panel as part of a tour of completed development sites at which she had raised a number of concerns.  It was agreed that the clerk should write to the Director of Planning, Stephen Belli, asking him for his reaction and response to the points she raised.


8.1  Members received an inspection report from South Hams District Council.  A rubber buffer is
        missing on the play area entrance gate leaving an exposed screw and possible finger entrapment. 
        The screw has been removed but the buffer will need replacing.  It was agreed that this would be
        raised at the next meeting of the Playpark Committee.

8.2  Members received confirmation that SHDC is happy for the rope swings to stay in situ and they
        will be monitored on the Parish Council’s behalf.  The Parish Council will be advised if repair or
        replacement is needed.


TAP Fund
Members received various suggestions for projects suitable for TAP funding.  It was agreed that the ideas would be circulated to members together with information about the British Heart Foundation’s defibrillator scheme for further discussion at the next meeting.


Noticeboard at Michelcombe
Cllr Higman reported that he had looked at the noticeboard and confirmed that it was in need of some repairs which he was happy to undertake.


DNPA Statement of Community Involvement  - Consultation
Members were invited to comment on DNPA’s Statement of Community Involvement.  There were no comments.


Service of Remembrance
It was agreed that the Chairman and Cllr Troake would both lay the wreath at this year’s Service of Remembrance.


Potholes, highway maintenance reports and other highways issues                                       
Members received correspondence from a parishioner with regard to highways issues including the need to replace the markers opposite the Tythe Barn and a request to restrict the road to Hembury Woods to lighter vehicles.   With regard to the first issue, members had been informed by DCC that works in this location are due to be undertaken at the end of October, although DCC have no obligation to maintain the leat along this route.  DCC also state that ongoing maintenance of the posts will be the responsibility of the Parish Council and that the hedge and verge area are shown as being in the ownership of the adjacent landowner for maintenance and a letter has been sent to him to remind him of his responsibilities.  The Chairman advised that she had also tried to contact the owner of Village Farm who is understood to be the landowner.  It was agreed that the clerk should obtain a copy of the Land Registry map from DCC showing the boundaries.
With regard to the road to Hembury Woods, DCC is not able to make any restrictions as this involves a costly Traffic Regulation Order which would have to allow ‘Except for Access’ which is only enforceable by the police who are unlikely to support it.  Hembury Woods is not considered to be a priority.


Clerk’s or Councillors’ reports on matters authorised by the Council
The Chairman advised that a date had not yet been agreed for the community leat/buddle hole clearance.


Chairman’s urgent business for action by the clerk if covered by delegated powers or for inclusion on the agenda of the next meeting
Concerns were raised about the parking issues being caused by an increasing number of canoeists on the moor.  After a discussion, members agreed that whilst they do not wish to discourage canoeists, DNPA should be looking at ways to address the parking problems.  It was therefore suggested that the clerk contacts Alison Kohler, Director of Conservation and Communities, DNPA, as this is something which she and the Recreation Users Forum could perhaps look into.


16.1   Members were informed and noted that the DALC AGM and Conference will take place on 15 October at 
           Westpoint, Exeter.

16.2   Members were reminded that the SHDC Locality Officer, Dai Antill, will be visiting the Shop and
           Tearoom on 18 October.

Other items for information only were placed in the circulation folder or emailed direct to members.


Date of Next Meeting
It was confirmed that the date of the next Parish Council meeting will be Tuesday 3 November 2015 at 7.30pm


The meeting closed at 9.12pm.


Cllr B Owen




At a Special Council meeting on 10 September 2015 Members agreed to revert back to the 2 to 10 Affordable Housing threshold policy in light of the recent High Court decision to quash national policy in respect of planning obligations for affordable housing. This means that developments of under 10 houses will still have to make a contribution towards affordable housing.

Members at the Special Council meeting also agreed a new discretionary business rate relief policy which includes provision for local businesses to be offered discretionary business rate relief where it is in the interest of local Council taxpayers to do so.

The Executive has approved at its meeting on 10th September the release or allocation of Section106 funds for Open Space, Sport and Recreation, Community and Landscape projects. The main beneficiary in this Ward will be South Brent where a large development of 40 houses has provided 106 funds for upgrading play areas and sports facilities.

The Executive has agreed to remain in the Devon Home Choice Partnership and to make no changes at this time to the Councils Local Allocation Policy. However the Council has also agreed that these decisions should both be reviewed in 12 months time.

An amended TAP Fund process has been agreed for 2015/16 and the deadline for applications (to be sent to community@swdevon.gov.uk ) is 12 noon on Friday 18th of December 2015. To enable town and parish councils to set their precepts accordingly applications will be determined by local DCC and SHDC members on Thursday 14th January 2016.

The Council has issued a statement explaining that it is awaiting central government guidance about how a scheme for resettling Syrian refugees would be run and funded. In the meantime, parishioners who want to help can be directed towards the Red Cross's dedicated telephone line on (0800) 107 8727.

Rattery PC has been seeking financial quotes from organisations and individuals interested in providing Parish Lengthsman services to Rattery, Dean and W. Buckfastleigh. Once these quotes are in the three Parishes will be in a position to decide who to choose to do the work. Hopefully this will be in the next week or two.



During September I have attended meetings including a Peoples Scrutiny meeting, Corporate Services Scrutiny meeting and various other workshops including one for flood resilience and highways matters.

People’s scrutiny is concerned with Child Protection and Safe Guarding Children. It is ongoing and probably will be for a very long time. It is involved in identifying children at risk, domestic abuse and the treatment of children held in custody. D.C.C. works closely with the police to support them in their work and to assure that all that necessary actions are taken to have a positive impact for children. There is also a debate going on a present with reference to free school meals for some children .D.C.C. are unsure at present as to how far this scheme can go, it will depend on funding. Further clarification will be received from the government in their spending review in Nov. / Dec.

There has been guidance issued on Road warden & self help schemes which are available on the D.C.C. website under
www.roadandtransport/maintainingroads/selfhelpandcommunitysupport. It gives details of Chapter 8 training which is a 2 day course which D.C.C. will pay for and will be covered by 3rd party insurance. Items covered include drains cleaning, grass and bank trimming, sign repairs and cleaning, general weed controletc.For details contact Lisa Edmonds. Parish and Towns can also apply for the TAP fund linking up with adjoining parishes to work together.

Winter Emergency planning. The D.C.C.emergency officer is Dom Maxwell Batten whose advice to all parishes and town areas to develop plans for the snow Warden Scheme, Road warden scheme and the path finder project which helps parish councils to help them. Take photos of problems and email them, go onto the D.C.C. website to register pot holes and any other problems it is the quickest way to get problems fixed any one can do this.

Continue to watch out for scams by email, telephone calls or even by post. There are gangs going around selling large electrical tools, generators and tarmac. Do not get taken in by them.


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