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Minutes of a Meeting of the Parish Council
held at Holne Village Hall on Tuesday 1 September 2015 at 7.30pm


Cllr B Owen (Chairman)
Cllr D Higman
Cllr T Powell
Cllr E Ross
In attendance
Suzanna Hughes (Clerk), District Cllr Smerdon and 1 member of the public
Open Forum

District Cllr Smerdon gave a verbal report, a copy of which is attached.

Ross Gray informed members that he remains very concerned about the landscaping at Little Bewden.  He advised that he wrote a report to Hastoe in September 2014 at the request of Nicola Clayton detailing outstanding issues and proposals on how to resolve those issues.  The report was not acknowledged until the beginning of February 2015.   The Chairman stated that the Council agrees with his concerns and is disappointed about how long it has taken to resolve the outstanding issues.   Members requested to read the report which Ross Gray had produced for Hastoe.  This was agreed.   It was also agreed to ask Hastoe for a copy of the job specification they have given to Perry Gardens (the contractors appointed to carry out the outside maintenance) in order to ensure compliance with the method statement forming part of the planning conditions.
The meeting was opened by Cllr Owen at 8.20pm.



Apologies for Absence

  • Cllr G Simpson
  • Cllr S Hayles
  • Cllr D Troake
  • County Cllr Rowe
  • Bill Allen, DNPA Ranger


Declarations of Interest
Members were reminded of their responsibility to continually update their Notice of Registerable Interests and invited to state whether they have any interests in any matter to be discussed during this meeting.
There were no declarations of interest.


Requests for Dispensations
No requests were received.


Ratification of Minutes
Members present received the minutes of the Annual Meeting of the Parish Council held on 7 July     2015 and agreed unanimously that they be signed by the Chairman as a true and correct record of the meeting.


5.1   Members approved the following payments:

  • Cheque no 743 - Birbeck Landscapes - £225
  • Cheque no 744 - Richard Gray (replacement of granite slabs to the bridge in the village centre) - £600
  • Cheque no 745 - ICO (Renewal of Data Protection Licence) - £35.00
  • Cheque no 746 - Holne Village Hall (July) - £6.00

5.2   Members received and noted the bank reconciliation to 31 August.  It was further noted that  
         £1,000 had been transferred from the Business Instant Access account to the Current account
         until receipt of the second instalment of the precept at the end of September.


6.1   New Planning Applications
         6.1.1   0336/15 – First floor extension to both properties with pitched roof over, 2 & 3 Church
                     Park Cottages, Holne

                     Members had no objections to this application.

         6.1.2   0423/15 – Re-opening of previous external opening, Long Barn, Ingletts Farm, Holne

                     Members had no objections to this application.           

6.2    Decisions
          6.2.1   0261/15 – Erection of mono-pitch barn with three open sides (137 sqm), Holne Park 
                      Farm, Ashburton

                      Members noted that DNPA has granted conditional planning permission.

           6.2.2   0327/15 – Construction of garage, implement shed and store, Holne Chase, Ashburton

                       Members noted that DNPA has granted conditional planning permission.


No specific issues were raised. 

Cllr Powell suggested that a group of parishioners get together to clear the leats and buddle holes and trim some of the verges and hedges.  It was agreed that this would take place on Sunday 4th October.  Cllr Powell would advertise the event.  


Little Bewden
Members received and noted correspondence from Chris Hart at DNPA which, in summary, stated that he was pleased with the development, in particular how well the landscape planting on the frontage and periphery of the site is already becoming established.  He acknowledged that there were some outstanding issues about which he has contacted Hastoe but is happy that the planning conditions are being adhered to.

Members also received and noted correspondence from Jo Flint, Hastoe, responding to matters previously raised by this Council.  It was further noted that Hastoe has appointed Perry Gardens of Buckfastleigh to carry out the landscaping maintenance works at Little Bewden.


Members received an inspection report from South Hams District Council asking the Council to remove the urinal from the play area and to cut down the two rope swings.  Members confirmed that the urinal has now been removed but were disappointed to have to remove the rope swings which had been there for years and had not been raised as a concern by the previous inspector.

It was agreed to contact the inspector, Richard Ellingham, to find out how the swings can be made safe and compliant so as not to have to remove them.


Memorial Stone (next to telephone kiosk)
Ross Gray informed members that he maintains the shrubs and grass around the memorial stone. It was agreed that Cllr Higman would power spray the memorial to improve its appearance.


‘Connecting Dartmoor and Exmoor’
Members received an invitation to attend a presentation on 16 September about the ‘Connecting Dartmoor and Exmoor’ superfast broadband project which forms part of phase 2 of the Connecting Devon and Somerset programme.  Cllr Ross offered to attend on behalf of the Council.

Cllr Powell expressed concerns about the project and the detrimental visual impact the associated  infrastructure would have on the Moor.  He further stated that there had been no consultation about the project.  He also commented on BT’s failed bid for phase 2 and DCC’s decision to reject the bid.   It was agreed that Cllr Ross would represent these views at the meeting.


TAP Fund
Members received details of the revised scheme and agreed to think about suitable projects for which to apply for funding.  Ideas included a ride-on mower, new rope swings, drain rods and replacement road markers.


Noticeboard at Michelcombe
Members noted that the noticeboard at Michelcombe was in need of repair.  Cllr Higman offered to look at it and report back at the next meeting.


Potholes, highway maintenance reports and other highways issues                                       
The clerk advised that the issues raised at the last meeting including the need to replace the Michelcombe sign had been reported to DCC.
It was reported that the Bearwood finger post is falling over and therefore needs securing.


Clerk’s or Councillors’ reports on matters authorised by the Council
Cllr Ross asked for it to be noted that several people have commented to her about the appearance of the gorse between the cattle grid and Vennford reservoir which has been sprayed.


Chairman’s urgent business for action by the clerk if covered by delegated powers or for inclusion on the agenda of the next meeting
Members asked the clerk to write a letter of thanks to Rev’d Corynne Cooper wishing her well in her retirement and thanking her for her support in the parish.


17.1   Members received a letter from the Fire Service with regard to working together to identify
           ‘vulnerable’ people in the community.  It was agreed that the clerk would put something in the  
           Parish Link.

17.2   Workplace pensions – members noted the new automatic enrolment requirements and legal  
           duties.  The clerk would update members as and when she receives further information.

17.3  Members received an email from Dai Antill, the new SHDC Locality Officer covering Holne,    
          whose role includes engaging with local residents about council services, the SHDC website and
          reporting maters to the council.  Members noted that he would next be attending the shop and
          tearoom on 3rd December.

Other items for information only were placed in the circulation folder or emailed direct to members.


Date of Next Meeting
It was confirmed that the date of the next Parish Council meeting will be Tuesday 6 October 2015 at 7.30pm


The meeting closed at 9.23pm.


Cllr B Owen




A recent report which analysed the allocation of affordable rented homes in rural Devon during 2014/15 found 84% were let to households with a local connection. The report published by Devon Rural Housing Partnership examined allocations data on rural housing schemes across Devon including schemes at Holne, Ermington,  Loddiswell and Yealmpton.  The report demonstrates that registered providers and local authorities are working hard to ensure that Rural affordable homes go to local people at first let. These figures should reassure local communities that when affordable housing is built in their villages it is being led to the household that they have intended it for.

The council is inviting residents and businesses to have their say on a new Alcohol and Entertainment licensing policy. The consultation exercise will expire on 6th November and the renewed policy will determine how the council makes decisions on alcohol and entertainment licensing issues over the next five years. Details can be found on the SHDC website.

An amended TAP Fund process has been agreed for 2015/16 and the deadline for applications is 12 noon on Friday 18th of December 2015. To enable town and parish councils to set their precepts accordingly, applications will be determined by local DCC and SHDC members on Thursday, 14 January 2016.

At a special Council meeting on 10th September 2015 Members will consider a report which seeks to revert back to the 2 to 10 affordable housing threshold policy in light of the recent High Court decision to quash national policy in respect of planning obligations for affordable housing.

The Development Management committee will be considering a report at its next meeting on 2 September which recommends that the trial scheme whereby town and parish council representatives can speak at DM committee meetings has been a success and should now be formally adopted and included in the councils public participation scheme.


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