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Minutes of a Meeting of the Parish Council
held at the Village Hall, Holne on Tuesday 2 December 2014 at 7.30pm


Cllr B Owen (Chairman)
Cllr D Higman
Cllr D Troake
In attendance
Suzanna Hughes (Clerk), District Cllr Smerdon and 2 members of the public.
Open Forum

District Cllr Smerdon
Cllr Smerdon gave a verbal report – see attached.
Ross Gray
A written report was sent as follows:
‘I have to report to the Council that Dave Binks at the Church House Inn has ask me to stop doing the maintenance of the Village Green and leatside etc in front of the pub because he feels that someone, or some authority in the village should pay for the upkeep instead of him!  I have suggested to him on several previous occasions that he should approach the Parish Council amongst others on the matter.  I have urged him to come to the Open Forum tonight.
It is important that these prominent public areas right in the centre of our village are kept tidy, attractive, and in good working order.  I have cared for the Village Green etc off and on for 20 years or so. One or two publicans have said they will do it themselves but have then let the area get unkempt.  Others have left it entirely to me and have contributed to the cost of maintenance. It is important to get this matter and the broken granite slabs sorted out.’
The Chairman suggested that the issue raised about the maintenance of the village green is put on January’s agenda for discussion.
Michael French
Commented that the lengthsmen had been in the parish recently and had done a good job.

The meeting was opened by the Chairman, Cllr Owen, at 7.49pm.



Apologies for Absence

  • Cllr S Hayles
  • Cllr T Powell
  • Cllr G Simpson
  • County Cllr Rowe
  • John Nutley, DNPA
  • PC William Young


Declarations of Interest
Members were reminded of their responsibility to continually update their Notice of Registerable Interests and invited to state whether they have any interests in any matter to be discussed during this meeting.

The Chairman declared an Appendix A pecuniary interest in item 10.2.


Requests for Dispensations
No requests were received.


Ratification of Minutes
Members present received the minutes of the meeting of the Parish Council held on 4 November 2014 and agreed unanimously that they be signed by the Chairman as a true and correct record of the meeting.



    •   Members unanimously agreed to approve the following invoice for payment:
  • Cheque no 722 - £17.00 – RBL (wreath)
  • Cheque no 723 - £50.00 – Holne Village Hall
    •   Members received an application from Holne PCC for a grant towards the maintenance 

  of the churchyard.  After a discussion and consideration of the Parish Council’s budget, 
  it was agreed that a grant of £250 would be made.

    • Members considered the budget for 2015/16.  It was agreed to defer further discussion and any decision regarding the precept request until January’s meeting.




6.1       New Planning Applications
             6.1.1   14/0048 – Application for tree works – Double Dart and West Webburn Valley

It was agreed to refer this application to the parish tree warden, Ross Gray, for
his recommendation.

6.2        Decisions
              6.2.1    0545/14 – Timber-framed garage and studio/store in roof space, 1 Stoodley  
                         Barn, Holne
                         Members noted that DNPA has granted conditional planning permission.                       

               6.2.2 0603/14 – Agricultural worker’s dwelling at Mill Leat Farm, Holne

                        Members noted that DNPA has granted conditional planning permission.


7.1  Members received quotations for digging beneath and either side of the clapper bridge at  
       playpark in order to remove the debris, increase the clearance under the bridge and thus
       improve the flow of the leat.  It was agreed to ask David Gardener to carry out the works
       for £300 which would be funded from the TAP fund.  It was further agreed that Cllr
       Higman would regularly clear the sump to prevent any further build up of debris.

 7.2  Members discussed the ownership and responsibility of the clapper adjacent to the
        Church House Inn.  The clerk confirmed that DCC was still investigating this.

7.3  The clerk confirmed that DCC has raised an order for the replacement of the wooden   
        marker posts that delineate the leat by the Tithe Barn.


TAP Fund
Members received confirmation that an application to the TAP fund could not be made for ongoing projects which had already received funding.  After a lengthy discussion it was agreed that District Cllr Smerdon would establish whether Holne Parish Council could ‘piggy-back’ an application being made by Rattery and Buckfastleigh West for additional lengthsmen services.  If not, Holne Parish Council would not make an application this year.  It was also acknowledged that it was very difficult for rural parishes to make joint applications to this fund for their mutual benefit.


Potholes, highway maintenance reports and other highways issues
9.1   Members were informed that the pothole at Greendown was put on DCC’s system in
        the summer and the contractor has now been chased.

9.2   Members suggested that when the lengthsmen are next in the parish, they concentrate
        on the road between Greendown and Gallant Le Bower.   The clerk was also asked to
        report the rippled tarmac around Holne Chase.


10.1  As part of the application to Biffa for funding for the new play equipment, the Parish
         Council was asked to confirm that it will fund the equipment’s initial and ongoing   
         annual safety inspections.  This was agreed.  The Playpark Committee also asked the
         Parish Council to make a contribution of £100 towards the ENTRUST registration.  This
         was also agreed.  Finally, it was confirmed that the Committee were trying to raise £800  
         towards the cost of repairing the existing climbing frame.  50% has been granted by the
         Dartmoor Communities Fund.  It was advised that an approach is made to the County
         and District Councillors’ locality budget for support.

10.2  Members discussed the trimming of the hedge at Playpark. [Having declared a pecuniary
         interest, the Chairman neither took part in the discussion nor voted].   It was agreed that the 
         Parish Council would ask Peter Owen to cut the hedge.


Clerk’s or Councillors’ reports on matters authorised by the Council


Chairman’s urgent business for action by the clerk if covered by delegated powers or for inclusion on the agenda of the next meeting


13.1    Members received correspondence from The Local Government Boundary   
           Commission for England informing them that they have formally commenced an            
           electoral review of Devon County Council.  Members agreed they had no comments.

Other items for information only were placed in the circulation folder or emailed direct to members.


Date of Next Meeting
It was confirmed that the date of the next Parish Council meeting will be Tuesday
6 January 2014 at 7.30pm.  



The meeting closed at 8.45pm.



Cllr B Owen


In light of a number of issues being raised, the Councils economy and environment scrutiny panel has requested that South West water representatives be invited to attend and respond to member questions at the next panel meeting on 22nd of January 2015. If you have any issues with SWW in Holne please let me know.

The electoral review of Devon county council has now formally commenced the process is currently at the public consultation stage on inviting proposals for new division arrangements and the deadline for responses to the boundary commission is 19th of January 2015.

Recent legislative changes have resulted in a requirement for cardboard to know be placed in the blue refuse sacks rather than the brown bins. If any cardboard does not fit into the sacks then it can be folded and placed alongside instead, or taken to a recycling centre.

The formal SHDC budget setting process for 2015/16 is to commence at the executive meeting on 11th of December 2014 and will culminate with a set of budget proposals being presented to the full council meeting on 12 February 2015.

The Peninsula rail task force is a campaign partnership dedicated to improving the quality of collectivity and transport networks throughout the south west peninsula.Electrifying mainline rail services to the south-west could deliver a £6 billion boost to the regions economy. Going electric is a key element in the taskforces three-point plan for a great south west peninsular Railway. By 2017 the Southwest will be the only region without the big benefits from mainline electrification.

Pioneering plans to transform the way that South Hams District and West Devon Borough councils operate have been endorsed by the Government  who have awarded them £700,000 to further new ways of working. The councils have won the money through the Transformation Challenge Award organised by the governments Public Service Transformation network which champions public sector reform. The award is a huge achievement for both local authorities who began sharing their services in 2007 and has saved the taxpayer more than £7.7 million since then through efficient working.



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