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Minutes of a Meeting of the Parish Council
held at the Village Hall, Holne on Tuesday 8 October 2013 at 7.30pm

Cllr B Owen (Chairman)
Cllr G Simpson
Cllr D Troake
In attendance
Suzanna Hughes (Clerk) together with 5 members of the public.

Open Forum

County Cllr Rowe
Cllr Rowe was unable to attend the meeting but sent a written report stating that the main item at present is the County Council finances and the budget for 2014/2015 about which we will all be hearing a lot about in the coming months.  Cuts will be drastic, hopefully not affecting front line services too much.  There will be difficult discussions to be taken.

District Cllr Smerdon
Cllr Smerdon was unable to attend the meeting but sent a report stating that he hoped that the building of the affordable houses is going well.  A similar development has just been approved in Rattery.
SHDC executive and senior staff are considering a reorganisation plan called T18 which will be put to the full Council at the next meeting. It is intended to save approximately £4.7 million over the next 5 years, see a much greater use of technology, see closer integration of SHDC and West Devon Council, more sharing of staff, possible reduction in the use of one headquarters and a 25% reduction in staff numbers.  This would happen at the same time as the number of councillors is reduced to 31, assuming that move is approved by the Boundary Commission. 

Keith Evans
Pleased with Bibio progress report.  He had observed James Aven from DNPA using a theodolite to check the houses were being built at the correct height and stated that in his view this should have been done sooner.  With regard to the road hedge bank, Mr Evans stated that there is unlikely to be a resolution about this until November.  Finally, he advised members that the September’s minutes had been defaced.  Some members were already aware of this and agreed that this behaviour was both malicious and childish.

Ross Gray
Requested that those involved in putting up the village Christmas tree could be careful when removing the paving slab on the green.


Paul Arrowsmith
Informed members that he will obtain Christmas tree.  He requested that the Parish Council discusses the need for a parish council in the future.  He advised that Holne Community Shop and Tearoom Ltd has run into irreconcilable problems with regards to its purchase.  A special meeting is being called.



The meeting was opened by the Chairman, Cllr Owen, at 7.49pm.


Apologies for Absence

  • Cllr G Simpson
  • County Cllr R Rowe
  • District Cllr P Smerdon


Declarations of Interest
Members were reminded of their responsibility to continually update their Notice of Registerable Interests and invited to state whether they have any interests in any matter to be discussed during this meeting.

No interests were declared.


Requests for Dispensations
None received.


Ratification of Minutes
Members present received the minutes of the extraordinary meeting of the Parish Council held on 10 September 2013 and agreed unanimously that they be signed by the Chairman as a true and correct record of the meeting.


5.1   Members unanimously agreed to approve the following invoice for payment:

  • HMRC - £133.20 (second quarter PAYE)
  • Holne Village Hall - £15.00
  • PWLB - £574.39 (by direct debit)

5.2       Members received and noted the second quarter bank reconciliation

5.3       Members noted receipt of the second instalment of the precept - £2,516

5.4       Members considered and agreed a donation of £60 to the Parish Link

5.5       It was agreed that the clerk would prepare a draft budget for 2014/15  and this
            would be considered and approved by members in January’s meeting.

5.6       Members received and noted a letter from SHDC regarding the Council Tax    
            Support Grant to Parish Councils.

5.7       It was agreed that Cllrs Hayles and Troake should be added as bank signatories and
            previous councillors/employees removed (Cynthia Irish, Elisabeth Ross, Paul
            Arrowsmith & Yvonne Fairman).  This would mean that the signatories for the
            Parish Council accounts will be Cllrs Owen, Simpson, Hayles and Troake and the
            Clerk, Suzanna Hughes.

5.8       The Chairman suggested that there be a fund available to spend should emergency    
            works be required.  After a discussion, it was agreed to amend standing orders/
            financial regulations to allow the clerk, in consultation with the Chairman and one
            other councillor, to spend up to £250 in an emergency situation. 


Affordable Housing Development
6.1  The response of Natural England regarding the hedge was noted which stated that
       they are currently investigating the issues around the hedgerows at this site and
       appropriate enforcement and remedial action is ongoing.

6.2  The Chairman reported that a wayleave request had been made to Holne Church
       Charity Trust to run cable through playpark.  The Parish Council and Playpark have  
       given their view though HCCT have yet to respond formally.   A road closure notice  
       has been made for Western Power to dig a trench and it was hoped that all cables etc   
       associated with this development would be laid at the same time.

6.3  The Chairman informed members that the latest progress report from Bibio has been  
        posted on the noticeboards.

6.4  A response had been received from Jo Flint of Hastoe Housing in response to a letter
       sent by this Council.  She stated that the issue of shared ownership has been passed to 
       the Regional Head of Development.  With regard to the other points raised, she expects   
       that a suitable agreement can be reached on them.  The clerk was asked to chase  
       Hastoe for a more comprehensive response.


TAP Fund
7.1  First Aid training/Hygiene training  - the Chairman reported that they were now
       waiting to take the next step as there was still some funding remaining for first aid

7.2  Emergency lengthsman services – a quotation had been received from K J Thulborns
       regarding their hourly rates for their services.  It was agreed that a site meeting should
       be arranged to agree on works which need to be carried out.
7.3  Members received an email from District Cllr Smerdon stating that a suggestion was
       made at Staverton Parish Council that enquiries be made to establish if it is possible to  
       fund installing wifi in the village halls so that Parish Council meetings can have live
       internet to help with planning etc. There would be benefits to other users of the halls as   
       well.   A joint bid would have to be made from all the villages interested to the TAP
       fund after which a quote for costs would be obtained.  After a discussion it was agreed
       that the proposal would be put to the Village Hall Committee for their consideration.


The Chairman reminded members of the imminent works to the leat from Playpark to Church Park which has been leaking, often becoming blocked and causing it to overflow.  The proposed works will improve the leat along that route, will mend the elbow into Church Park and create a bridge across the leat at Playpark.  The work is due to start on 14 October and whilst most will be funded by grants, the Parish Council was asked to make up the shortfall of £200.  This was agreed by all.  Cllr Owen informed members that she had requested a site meeting with those who would be affected by the works prior to those works beginning. 


Service of Remembrance
This will be held on Sunday 10 November and the Chairman offered to lay the wreath.   Cllr Troake stated that he would also attend.



Christmas Tree
Paul Arrowsmith confirmed that he would arrange this year’s Christmas tree.


Cllr Hayles reported that a meeting was to be held on 9 October at which it was expected that costings for replacement equipment would be discussed.


Potholes, highway maintenance reports and other highways issues
12.1  Members noted the temporary prohibition of through traffic and parking from 4 – 8    
         November from Church House Inn to Little Cross
12.2  No new issues were reported.


Clerk’s or Councillors’ reports on matters authorised by the Council


Chairman’s urgent business for action by the clerk if covered by delegated powers or for inclusion on the agenda of the next meeting


15.1  Members received and noted information about the DALC AGM and Conference    
         2013 which is taking place on Saturday 12 October at Westpoint Conference Centre,

   15.2  Members noted SHDC’s introduction of  their Dog Control Orders across the district,
            as empowered by The Clean Neighbourhoods and Environment Act 2005 from 1
            October 2013.   The five Orders  relate to dog fouling, dogs on leads, dog exclusion,
            dogs on lead by direction and beach exclusions.  The orders will be displayed on the 
            noticeboard and on SHDC website.


Date of Next Meeting
It was confirmed that the date of the next Parish Council meeting will be Tuesday 15 November 2013 at 7.30pm.  


17.1     New Planning Applications
            17.1.1  0515/13 & 0516/13 – Alterations and extension to farmhouse at Shuttaford  
                         Farm, Holne

                        Members supported the application for planning permission (0515/13) but     
                        did not wish to comment on the application for Listed Building Consent    

17.2     Decisions
17.2.1  0366/13 – Construction of manure store (9m x 13.5m) and extension (6m x  
            9m) to existing livestock building, Priddons Farm, Holne
            Members noted  that DNPA have granted conditional planning permission.

             17.2.2 0110/13 – Conversion of barn to dwelling, Long Barn, Ingletts Farm, Holne
            Members noted that DNPA have granted conditional planning permission.


The meeting closed at 8.37pm.


Cllr Mrs B Owen


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