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Minutes

 

 HOLNE PARISH COUNCIL
 
Minutes of a Meeting of the Parish Council
held at the Village Hall, Holne on Tuesday 10 September 2013 at 7.30pm

Present
Cllr B Owen (Chairman)
Cllr G Simpson
Cllr D Troake
                                                                                                           
In attendance
Suzanna Hughes (Clerk), PCSO Campbell-Mosely and 6 members of the public.

Open Forum:

 

Keith Evans
Sought clarification on issues relating to the affordable housing development and expressed concerns about how the site and the development is being managed.  Expressed specific concerns about the hedge that had been removed and its future. 

Ross Gray
Advised members that he had written to Hastoe Housing Association and South Hams District Council regarding the issue of shared ownership but had not received a response from Hastoe.  He informed members that he would not accept the decision of Hastoe that none of the properties would be available on a shared ownership basis.  He questioned that if they are offering shared ownership in other parishes why could they not offer this option in Holne.   He confirmed that he is happy to help the Parish Council with any footpaths.

Paul Arrowsmith
Gave apologies on behalf of the Chair of the Holne Commoners Association who was intending to attend the meeting this evening to discuss the leat issues.  Advised that the leat outside The Tythe Barn is the responsibility of David Evans.

Mr Arrowsmith questioned how many people had actually benefitted from the food hygiene training which had cost £499.20.

PCSO Campbell-Mosley
Gave a report from the local Policing Neighbourhood Team  which summarised activity for August (a copy was circulated by email to members).

The meeting was opened by the Chairman, Cllr Owen, at 7.49pm.

100913.01

Apologies for Absence

  • Cllr G Simpson
  • County Cllr R Rowe
  • John Nutley, DNPA

 

100913.02

Declarations of Interest
Members were reminded of their responsibility to continually update their Notice of Registerable Interests and invited to state whether they have any interests in any matter to be discussed during this meeting.

No interests were declared.

100913.03

Requests for Dispensations
None received.

100913.04

Ratification of Minutes
Members present received the minutes of the extraordinary meeting of the Parish Council held on 6 August 2013 and agreed unanimously that they be signed by the Chairman as a true and correct record of the meeting.

100913.05

Finance
5.1   Members unanimously agreed to approve the following invoice for payment:

  • Cheque no 686 - £30.00 – DALC (Chairmanship training)
  • Cheque no 687 - £499.20 -  Essential 6 Ltd (Food hygiene training funded from TAP grant)
  • Cheque no 688 - £35.00 – ICO (Date Protection Licence renewal)

5.2   Members received and noted the Certificate and report of the External Auditor for   
        Holne Parish Council at the completion of the annual audit.

5.3  Members noted the 2013/14 National Salary Awards for clerks (an increase of 1% from 
       April 2013)

100913.06

 

Planning
6.1  New Planning Applications:
        6.1.1   0446/13 – Certificate of Lawfulness for the construction and use of existing   
                   building as separate dwelling at Little Cross Cottage, Holne

        6.1.2    0445/13 – Creation of new vehicle access to road at 1 Wotton Cottages, Holne
 
        6.1.3   0453/13 – Conversion of barn to form holiday accommodation at Seale Stoke    
                    Farm, Holne (amended plans)
                       
6.2   Decisions
        6.2.1   0303/13 & 0304/13  – Conversion of generator barn to holiday  
                   accommodation and relocation of generator to ‘Well House’ with associated
                   alterations, Combestone Farm, Hexworthy

       Members noted that DNPA has granted conditional planning permission
           
         6.2.2   0256/13 - Extension to existing agricultural buildings (238sqm), Higher
                    Michelcombe Farm, Holne

                    Members noted that DNPA has granted conditional planning permission

         6.2.3   0274/13 – Improve existing rides within woodlands, create new rides in two
                    unmanaged woodlands with new loading and stacking areas, plus new surface    
                    road, Holne Park Farm, Ashburton
           
                    Members noted that DNPA has granted conditional planning permission

 

          6.2.4    0342/13 – Erection of monopole with ‘dish’ antenna and ground level   
                      equipment cabinet, West Stoke Farm, Holne

                     Members noted that DNPA has approved these works

          6.2.5   0298/13 – Certificate of Lawfulness for the existing use of the Log Cabin as a             
                    
                      residential dwelling, Priddons Farm, Holne
           
                     Members noted that DNPA has refused to issue a Certificate of Lawful use or    
                     Development

6.3   DNPA – Development Management and Delivery Development Plan Document
        Members noted receipt of the adopted version of the Development Management   
        and Delivery Development Plan.        

100913.07     

Affordable Housing Development
The Chairman reported that a meeting had been held with Hastoe on 21 August to discuss tenure of the properties at which it was admitted that this had been a decision made without consultation with the Housing Group or the Parish Council.  The reasons they made the decision that none of the properties will be available on a shared ownership basis was that those on the list are wanting to rent rather than part own.  Hastoe also advised that mortgages for part-buy are difficult to get (only two companies presently offer them).  The allocation criteria would be based on the s106 agreement and the lettings agreement.  They have also agreed that a written report be provided by the contractors.  The contractors have also agreed to put signs up in different places.

The Chairman also reported on a meeting of Holne and Scoriton Local Housing Group which had reformed.  The Housing Group recommended that the Parish Council writes to Hastoe with the following requests:

  • With regard to Hastoe’s decision made in the spring (without consultation) to exclude any shared ownership, Hastoe should give this further consideration.   It is requested that Hastoe provides 1 unit of shared ownership housing plus 6 properties for rental on the grounds there was proven demand for 1 shared ownership home and the initial proposal by Haste to build 6 homes in total could not have provided more than 6 rented homes.

 

  • That ‘local connection’ is more clearly defined and that Holne and Buckfastleigh West Parish Councils are consulted by Hastoe to verify the ‘local connection’ credentials of applicants for the affordable homes before any allocation decisions made.
  • In respect of the draft lettings policy:
  • Clause 1.2 – clarification is sought
  • Clause 2.1 – ‘All seven will be allocated on affordable rents...’ – amend subject to Hastoe’s response to point 1 above
  • Clause 3.2 – strongly opposed to this section which would allow existing tenants in local social-rented housing the opportunity to transfer to one of the new homes if it better met their housing needs.  It is considered unacceptable for any of the new homes to be allocated to existing tenants of local social-rented housing.
  • Clause 6.1 (2)  - strongly opposed to this section which would give priority in the lettings criteria to transfers (who meet the local connection criteria) from registered social providers
  • Clause 6.1 (4) – clarify sought as to the meaning of ‘applicants who have full support’.  E.g. from whom etc
  • Clause 7.1 – add after ‘South Hams District Council...’ ‘and Holne and Buckfastleigh West Parish Councils’ ... to assess applicants against these application criteria.

 

  •  Holne and Buckfastleigh West Parish Councils should be made aware by Hastoe at the earliest possible opportunity of any impending re-lettings which may be required so that potential local applicants can be alerted to them.
  •  In respect of the matters relating to Playpark, Hastoe has been advised to contact Rev Corynne Cooper (Holne Church Charity).  However, it is requested that Holne Parish Council is kept informed of progress/issues arising.

 

The issue of water being supplied to the building site leaking over the road was raised and it was agreed that the matter should be taken up with Bibio by the liaison persons (Gill Gray and Paul Arrowsmith).

Richard Copus had requested to join the Housing Group which had been accepted by the Group.

100913.08

TAP Fund
The Chairman informed members that the food hygiene training had taken place and more would complete training online.  Remaining funds would be used for first aid training.  It was confirmed that the food hygiene course will run on 7th August.

In respect of the funding which had been granted for emergency highways maintenance, the clerk would chase quotations and report further in October’s meeting.

100913.09

Leats
The Chairman advised that a quote was still awaited from DNPA for the proposed repairs at playpark and she would continue to chase.    

With regard to the leat under the drive to Holne Cott, it was agreed that the clerk should contact DCC Highways to inform them that the land on other side of the gate to Holne Cott does not belong to the property and therefore the owner is not responsible for keeping the leat under the road clear.  The owner advised that this had previously been undertaken by DCC.

100913.10

Playpark
The Chairman reported that members of Playpark had met on 9 September – new equipment was being planned and how the equipment would be funded.  The benches are to be treated and the plaques put on.  Wayleave for cable running under playpark was refused.

100913.11

Parish Footpaths
The clerk informed members that  a response had been received from DCC’s Public Rights of Way Officer who advised that (i) Shutterford to Bridge over Holybrook is a private track with no recorded public access and (ii) the track over Greendown is an unclassified road known as Holne 301,  It is a Category 12 route so it is not expected that the surface would be improved above that of a bridleway.  The UCR (unclassified road) can be legally used by walkers, riders and those with motorised vehicles.

After discussion it was agreed that no further action would be taken in relation to designation/redesignation of these rights of way.
 

100913.12

Electoral Review of South Hams Draft Recommendations
Members received draft recommendations relating to the electoral review of South Hams.   It was agreed that no formal response would be made as members felt they had insufficient knowledge about the implications of the recommendations.

100913.13

Consultation – Council Tax Reduction Scheme
Members were invited to take part in a consultation relating to the council tax reduction scheme and agreed to make comments individually if desired.

100913.14

Planning the future of Community Service – Public Engagement
Members received and noted a briefing paper regarding Planning the Future of Community Services Public Engagement.

100913.15

Potholes, highway maintenance reports and other highways issues
No new issues were reported.

100913.16

Clerk’s or Councillors’ reports on matters authorised by the Council
Cllr Troake advised that he had produced and distributed a leaflet to encourage parishioners to give consideration to joining the Parish Council.  To date, there had been no response.
 

100913.17

Chairman’s urgent business for action by the clerk if covered by delegated powers or for inclusion on the agenda of the next meeting
The Chairman referred to matters discussed at the July meeting:

It had been agreed that Cllr Simpson  would give  further thought to the Community
Council of Devon’s request that Holne takes part in a new project being set up by
the CCD by becoming a housing ambassador/mentor to provide information and
 advice to other parishes wishing to develop affordable housing schemes.  The Chairman advised that time was an issue and that, in consultation with Cllr Simpson, she considered  no further action should be taken.  This was agreed my members present.

The Chairman requested that the issue of whether this Council should allocate and ‘emergency fund’ should be added to October’s agenda.

Bench plaque – the Chairman agreed that she would confirm the wording for the replacement bench plaque to the clerk who would then proceed to order it.     

100913.18

Correspondence
18.1  Members received and noted receipt of Issue 1 of Healthwatch Voices
18.2  Members noted the date of the South Hams Flooding and Emergency Planning
          Forum on 17 September. 
18.3  Members noted the date of the next Super Cluster meeting on 11 November in 
          Ivybridge.
18.4  Members were invited to complete a survey about cluster meetings received from
          SHDC but as none of the members present had attended a cluster meeting, they felt
          unable to complete it.

100913.19

Date of Next Meeting
It was confirmed that the date of the next Parish Council meeting will be Tuesday 1 October 2013 at 7.30pm.  

 

The meeting closed at 9.11pm.

 

 

………………………………………..
Cllr Mrs B Owen
Chairman

 

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