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Minutes of a Meeting of the Parish Council
held at the Village Hall, Holne on

Tuesday 2 July 2013 at 7.30pm

Cllr B Owen (Chairman)
Cllr E Ross
Cllr G Simpson
Cllr D Troake
In attendance
Suzanna Hughes (Clerk), District Cllr Smerdon, County Cllr Rowe and 3 members of the public.

Open Forum:
The Chairman welcomed County Cllr Rosemary Rowe to the meeting.

County Cllr Rosemary Rowe
Cllr Rowe gave a verbal report (attached).

District Cllr Peter Smerdon
Reported that much of his time recently has been taken up with the Whitecleaves Quarry Inquiry.  The Inspector has agreed to visit Lower Dean to look at the impact on businesses and the environment.

Ross Gray
Reminded members that he was available to help with matters relating to trees and woodlands referring in particular to the recent planning application at Holne Park Farm to improve and create new rides etc within woodlands.

He also wished to clarify the position re shared ownership of the affordable houses.  He stated that if there is not going to be any, he will be expressing his objection.  Cllr Owen stated that they were led to believe that this detail would be outlined in the s106 agreement [published on DNPA’s website] but having looked at that, it is still not clear.  Ross Gray stated that he has always expressed an interest in shared ownership.  His concerns were noted by members.

Paul Arrowsmith
Suggested that the issue of shared ownership is debated by members later in the meeting in terms of what the Parish Council would like to see.
The meeting was opened by the Chairman, Cllr Owen, at 7.52pm.


Apologies for Absence

  • Cllr Hayles


Declarations of Interest
Members were reminded of their responsibility to continually update their Notice of Registerable Interests and invited to state whether they have any interests in any matter to be discussed during this meeting.

No interests were declared.


Requests for Dispensations
None received.


Ratification of Minutes
Members present received the minutes of the Annual Meeting of the Parish Council held on 4 June 2013 and agreed unanimously that they be signed by the Chairman as a true and       correct record of the meeting.


5.1   Members unanimously agreed to approve the following invoice for payment:

  • Cheque no 682 - £130.00 – HMRC (PAYE)
  • Cheque no 683 - £12.80 – S Hughes (Postage)

5.2   Members received and noted the first quarter bank reconciliation (attached).



6.1       New Planning Applications:
             6.1.1   0303/13 & 0304/13 (LBC) – Conversion of generator barn to holiday  
                         accommodation and relocation of generator to ‘Well House’ with associated  

Members agreed to support the application.

             6.1.2   0298/13 – Certificate of Lawfulness for the existing use of the Log Cabin as a
                         residential dwelling, Priddons Farm, Holne
Members agreed to support this application.

6.2       Decisions
6.2.1     0146/13 – Conversion of barn to form holiday accommodation, Seale Stoke   
             Farm, Holne
            Members noted that this application has been refused permission


Affordable Housing Development
The Chairman reported that she had received a verbal report from the contractors, Bibio.  Going forward, a written report will be sent to the clerk in advance of the Parish Council meeting to provide members with a progress report.

The Chairman had been advised that the trees and shrubs have been removed, the hedge bank has been removed, the new entrance splay has been created,  a temporary access formed, three of four of the Devon banks have been completed and they have started to  reduce the levels ready for building works to commence.

In the coming month, the contractors will be completing the Devon bank, they have confirmed that there will be two access points left, they have to put a hole under the leat for drainage, the planting will happen in Autumn and they have to install the Highways soakaway (4m deep) but at the moment they do not know where this will be as Highways have not yet decided.  They are also awaiting a decision from Highways about the kerbing. The levels will have to be reduced further, they will start putting in strip foundations for the 7 houses and will start block work over the next month.

Cllr Simpson wished to raise three issues. Firstly, having now seen the s106 agreement and given that the issue about shared ownership is still not clear, she suggested that the Parish Counicl write to Hastoe to clarify the position and to advise them that there is a genuine interest in shared ownership.  This action was agreed.
Cllr Simpson also raised the question which had been posed by a local elector relating to allotments and whether they formed part of the plans for this development.  Members confirmed that there are no current plans for allotments.  The clerk would respond to the enquiry accordingly. The clerk confirmed that the Parish Council had a duty to consider the provision of allotments and members agreed that this is something that could be addressed at some point in the future should there be a demand.

Cllr Simpson referred to a recent article published in the Western Morning News.  It was agreed that this Council would not respond.

Cllr Ross expressed concern about the licence granted by Natural England relating to the Devon bank and whether the conditions of the licence relating to this project have been followed.  It was agreed that the clerk would write to Natural England asking that they check whether the licence conditions have been followed.

The Chairman advised that signage to direct works traffic will be erected next week.

The issue of the new homes bonus scheme was also discussed and whether an approach should be made to South Hams District Council about how these funds are distributed.  It was agreed that maybe such an approach would be premature at this point.


TAP Fund
It was confirmed that the food hygiene course will run on 7th August.

In respect of the funding which had been granted for emergency highways maintenance, it was agreed to approach K J Thulborns for a quotation as South West Highways had declined to quote.


Advertising Posters
This item was deferred until September.


The Chairman advised that DNPA have requested a quotation for the proposed repairs at playpark but this had not yet been received.  It was agreed that the clerk would contact DNPA to follow up and that another contractor be approached if the quote was not forthcoming.


The Chairman reported that the fence around the play area has now been removed and it had been provisionally agreed that the new fence would be erected on 13 July.  The cost is slightly less than expected at £844.


Parish Footpaths
It was agreed to defer further discussion on this item until September when Devon County Council’s Public Rights Officer had responded to questions raised at the last meeting.


Potholes, highway maintenance reports and other highways issues
Cllr Simpson  reported that a second culvert has now been put in under the road at Langaford.

The clerk was asked to contact DCC Highways Officer, Lisa Edmunds, to establish when the road outside the Village Hall running through the village would be resurfaced.
A parishioner informed members that the lower bridge at Michelcombe is in a dangerous state. A large stone has come out which needs replacing and some masonry work is required.  He advised that the bridge he is referring to is adjacent to Michelcombe Cottage, i.e. the second bridge.  It was agreed that the clerk would also report this to Lisa Edmunds.


Clerk’s or Councillors’ reports on matters authorised by the Council
The Chairman reported that she had attended a Chairman’s training course.  She advised members that Parish Councils could set up an emergency fund which would be managed by the clerk and suggested that this is something that this Council might wish to consider.  It was agreed to include this on September’s agenda.

Cllr Ross advised that she had attended the recent Cluster meeting. [The minutes had been emailed to all members].

The Chairman requested that an action list be created after each meeting so that all councillors know what they had agreed to do at the meeting and that these actions could be followed up at the next meeting.


Chairman’s urgent business for action by the clerk if covered by delegated powers or for inclusion on the agenda of the next meeting
The Chairman requested that bench plaques be included on the next agenda.

Cllr Simpson suggested that at the next meeting, a new vice chairman should be elected as she would be absent from the next four meetings.

Cllr Troake suggested a leaflet drop to advertise the two parish council vacancies.  Members agreed that Cllr Troake should draft something.

Paul Arrowsmith requested that the Parish Council debates whether Holne needs a Parish Council or whether it should give consideration to a Parish Meeting which would meet annually or as and when required.


16.1  Cllr Simpson advised that she had received an email from Sue Hitchcock, Community
          Council of Devon, requesting that Holne takes part in a new project being set up by
          the CCD by becoming a housing ambassador/mentor to provide information and
          advice to other parishes wishing to develop affordable housing schemes.  It was
          agreed that members would give this thought and that it would be discussed further
          at the next meeting in September.


Date of Next Meeting
It was confirmed that the date of the next Parish Council meeting will be Tuesday 3 September  2013 at 7.30pm.  


The meeting closed at 9.07pm.


Cllr Mrs B Owen


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