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Minutes

 

 

HOLNE PARISH COUNCIL
 
Minutes of a Meeting of the Parish Council
held at the Village Hall, Holne on
Tuesday 5 March 2013 at 8.00pm
_____________________________________________________________________________________________           
Present
Cllr Mrs B Owen (Chairman)
Cllr C Jones
Cllr E Ross
Cllr G Simpson
Cllr D Troake
                                                                                                                                                                   
In attendance
Suzanna Hughes (Clerk), County Cllr Pennington and 4 members of the public.

Open Forum:
County Cllr Pennington
Devon County Council has frozen council tax.  As part of the budgeting process, a number of expenditures have been earmarked as a result of recent consultations.  These inlcude childrens’ centres and early years services, reinstatement of planned reduction for winter maintenance, gully maintenance and lengthsman service, renewable energy feasibility studies, welfare reform, additional support for Citizens Advice Bureau and infrastructure development.

Councillors and members of the public reported the following potholes: bottom of Hembury Woods, bottom of Mill Leat and the road outside the Village Hall.
 
Michael French
Advised that the Reeve of the Manor is responsible for the maintenance of Holne Town Gutter.

In respect of the affordable homes, Mr French asked whether there is a physical plan of what is going to happen being made available to members of the public.  The Chairman advised that conditions will be attached to the grant of the planning permission.

Keith Evans
Expressed concern about the divisive comments in the parish relating to the affordable homes planning application particularly on the Holybrook Exchange and requested that the Parish Council makes a statement.

Questioned whether the Parish Council knew when the building work will commence as it will cause a lot of anxiety in the parish.  As building conditions will be imposed on the planning permission he suggested appointing someone who would act on behalf of the parish to ensure that conditions are being complied with.
 
District Cllr Smerdon
Unable to attend but sent a report as follows:
‘At its meeting on 14 Feb, the Council decided that in order to set a balanced budget for 2013/14, Council Tax should be increased by 3.5% (9p per week for a Band D property)

In light of the further 15% cut in central government funding for 2014/15, budget setting work is already underway for next year.

A planning workshop for town and parish councillors has been arranged to take place at Follaton House at 10.00am on Weds 27th March.

Seaside communities in the district will receive a financial boost of £450,347 from the Government, which should help safeguard hundreds of jobs. The South Devon Fisheries Development project was one of 20 successful projects across the county to win funding from the Coastal Communities Fund.

The new Council website was launched on 4th Feb 2013, and initial feedback rom town and parish councils would be welcomed.

Any town and parish councils who wish to make contributions to the e-newsletter publication are asked to let Laura Payne know via the following e-mail address laura.payne@southhams.gov.uk

At the final TAP fund meeting on 27th Feb 3 projects were put forward, 2 were successful, South brent recieved £2700  towards an automatic door opener for the Old School Centre, whilst Staverton and Holnes request for funding for emergency lengthsman work was awarded £1800  (the available money was divided on a pro rata basis)

Cllr Pat Tucker, Chair of Staverton Parish Council, has negotiated with a local firm based in Staverton, (K J Thulborn) a rate of £25/hour (inc. tools and transport)  to provide the service for them,  I believe the same option is available to Holne. No doubt you will be in contact with her.  I expect other PCs will be watching closely how it works in practice’.

The meeting was opened by the Chairman, Cllr Owen, at 8.24pm.

050313.01

Apologies for Absence
None received.

050313.02

Declarations of Interest
Members were reminded of their responsibility to continually update their Notice of Registerable Interests and invited to state whether they have any interests in any matter to be discussed during this meeting.

  • Cllr Jones declared a disclosable pecuniary interest in item 8.3 as occupier of Priddons Farmhouse.

 

  • Cllr Owen declared a disclosable interest in item 5 relating to the approval of a payment to her husband, P Owen.

050313.03

Requests for Dispensations
None received.

050313.04

Ratification of Minutes
Members present received the Minutes of the Parish Council meeting of 5 February 2013.

RESOLVED unanimously that the minutes of the Parish Council meeting dated 5 February 2013 be signed by the Chairman as a true and correct record of the meeting (with two minor amendments).

050313.05

Finance
It was RESOLVED to approve the following invoice for payment:

  • Cheque no 671 - £33.60 – P Owen (hedge trimming)
  • Cheque no 672 – £20.000 – HCCT (playpark rent)
  • Cheque no 673 – Holne Village Hall - £8.00

050313.06

Financial and General Risk Management
It was agreed to defer this item until next month.

050313.07

Asset Register
It was agreed to defer this item until next month.

050313.08

 

Planning
8.1       New Planning Applications:

8.1.1    0049/13 – Creation of new ride and improvement of existing rides, Holne      
             Chase, Ashburton
             
             The clerk reported that this had already been approved by DNPA.

      • 0050/13 – Certificate of Lawfulness in respect of non-compliance with

                           agricultural occupancy condition, Oak Park, Michelcombe Farm, Holne
          
                           Members had no comment to make.
              

      • 0075/13 – Prior Notification application for agricultural storage building (30.9m  

x 8.6m), Seale Stoke Farm, Holne

Members had no objections.

      • 0076/13 – Resubmission of application 0513/12 for the provision of a new  

agricultural livestock building (432sqm) at Mill Leat Farm, Holne

Members had no objections.

      • 0077/13 – Resubmission of 0514/12 for the provision of a new agricultural livestock building (432 sqm) at Mil Leat Farm, Holne

 

Members had no objections.

8.2       Decisions:
              8.2.1  0653/12 – Alterations to barn (approved ancillary accommodation) in  
                          association with conversion to holiday accommodation, Seale Stoke Farm, Holne

            Members noted that DNPA has granted conditional planning permission.

8.2.2    0022/13 - Development of seven affordable houses with associated access road,   
             parking area and drainage at land to north-west of Michelcombe Lane, Holne
 
             Following consideration by the Development Management Committee,
             members  noted its decision to grant conditional planning permission for this 
             application.
 
            Members supported Mr Evans’ suggestion to appoint a parishioner to ensure   
            building and planning conditions were being complied with.  It was further  
            agreed that it should be established with DNPA who the parish should consult
            with should conditions not be complied with.  The clerk should also request a
            copy of the building conditions for its reference and for use by the person
            appointed to ‘monitor’ the works.

            It was agreed that this Council would not make a statement relating to the  
            divisive comments referred to by Mr Evans in the open forum.

8.3         Other planning matters:
              Members received and considered a letter from the Director of Planning, Mr
              StephenBelli, regarding a recent planning applications for (i) the provision of log cabin   
              for agricultural worker’s dwelling, including cartilage at Priddons Farmhouse   
              (0310/12) and (ii) a Certificate of Lawfuness for non-compliance with agricultural
              occupancy condition.  He advised that with regard to the log cabin application, this   
              will be considered by the Development Management Committee on 5 April with a
              recommendation for approval.  In respect of the Certificate application, a Certificate 
              has now been issued.

050313.09

TAP fund
The Chairman informed members that some issues had arisen during the month that needed to be resolved regarding how the funds awarded for the Holne Shop and Tea Rooms (£901.60) are to be spent.  After a discussion, it was agreed that the Chairman should make contact with Buckfastleigh West Parish Council and that two councillors from each parish should agree how the funds are spent and that it is in accordance with the original grant applications.

050213.10

Leats and Flooding
Members received correspondence with regard to the condition of some of the leats in the village and after a discussion, the following actions were agreed:

  • Clerk to write to the Reeve of the Manor who members believe to be responsible for    

       Holne town gutter asking him to confirm his responsibility to maintain it.

  • Contact certain members of the parish politely reminding them of their responsibility to maintain their leats.

The Chairman informed members that she will meet with DNPA Ranger, Bill Allen, to show him the section of the leat in Church Park which requires attention (i.e. the section from playpark into churchpark).

The Chairman also informed members that she had met with members of the PCC re the flooding in the churchyard and it seems that the problem is being caused by collapsed pipes underneath the churchyard.

050313.11

Parish Footpaths
As the planned walk at Christmas was cancelled, members arranged to walk the paths on Saturday 6 April starting from The Stone Barn, Holne at 10.30am.

050313.12

Community Right to Bid
The clerk advised that the ‘Community Right to Bid’ introduced by the Localism Act 2011 gives local communities the chance to bid to buy and take over the running of assets that are of value to them, such as a pub, a village shop, a library building or community centre. These assets could be owned by the council or other public body, a private company or an individual.
The Parish Council is able to nominate local assets to feature on a register that will be held and published by South Hams District Council.
The Council then considers whether or not the asset is and/or will be of 'community value' and decides whether it should be listed. If an asset is listed and at some point in the future the owner decides to dispose of it, then the community is notified and has a 6 week period in which to decide whether to submit a bid to purchase and run the asset.
If the community decides not to submit a bid, then the asset owner is free to dispose of it on the open market. If the community confirms that it does wish to submit a bid, it then has a 6 month period in which to develop its bid to buy. The asset can only be sold to the community group during this period.
If a bid is not received or accepted in this 6 month period, then the asset owner is free to dispose of it on the open market for a further period of 12 months, at the end of which time (if no sale has been achieved) the whole process begins again.
After a brief discussion, members agreed to nominate the following assets: Holne Shop and Tearooms, the pub, the church, the village hall and playpark.

050213.13

Shaping Community Services for the Future
Members received details of a public board meeting to be held on 21 March at which a decision regarding the future of community services will be decided.   The public are welcome to attend.  Cllr Ross indicated that she may attend.

050313.14

Playpark
Cllr Owen advised that during their meeting in February, Playpark had written to DNPA requesting that funds be made available from Hastoe Housing Association towards the cost of replacing equipment at playpark. 

Members agreed that this Council should also make strong representations to Hastoe asking them to consider allocating funds towards playpark.

The next meeting of Playpark will be the AGM on 13 March.

050313.15

Annual Parish Meeting
It was confirmed that the meeting, to be held on Wednesday 27 March, will be attended by Shaun Lang from Western Power Distribution who will to speak about power distribution in the parish.  The meeting will start at 7.30pm and members of the parish would also be invited to give short community reports.
 

050313.16

Start time of Parish Council meetings
It was agreed that the start time of Parish Council meetings would be brought forward to 7.30pm.  This will take effect from the May meeting.

050313.17

Potholes, highway maintenance reports and other highways issues
No new issues were reported other than those already raised in the open forum.

050312.18

Clerk’s or Councillor’s Reports on matters authorised by the Council at previous meetings not otherwise on this agenda.
None.

050312.19

Chairman’s urgent business for action by the clerk if covered by delegated powers or for inclusion on the agenda of the next meeting
None

050312.15

Correspondence
None.

050312.16

Date of Next Meeting
It was confirmed that the date of the next Parish Council meeting will be Tuesday 2 April 2013 at 8.00pm.  

 

 

Part II
(In accordance with LGA 1972, members of the press and public were excluded from this item)

 

050312.15

Clerk’s Annual Review
The clerk had prepared a summary of her work, including tasks, time taken and to note that she had completed the Certificate in Local Council Administration (CiLCA).
Councillors all wish to thank the Clerk for her excellent work.

Councillors agreed unanimously to the proposal to increase her salary to scale point 24 and to increase hrs to 20/month.

It was suggested and agreed that councilors be copied into all email correspondence for information. 

It was further suggested and agreed to ask the Clerk for the minutes of the PC meeting to be available two weeks after the Parish Council meeting for ease of reference to the decisions made and to allow more time for any items to be agendered at a councillor’s request as a result of those minutes

 

 

 

 

………………………………………..
Cllr Mrs B Owen
Chairman

 

 

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