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Minutes

 

 

HOLNE PARISH COUNCIL

 

Minutes of a Meeting of the Parish Council

held at the Village Hall, Holne on

Tuesday 4 September 2012 at 8.00pm

_____________________________________________________________________________________________           

Present

Cllr C Jones

Cllr Mrs E Ross

Cllr Mrs G Simpson (Chairman for this meeting)

Cllr D Troake

                                                                                                                                                                   

In attendance

Suzanna Hughes (Clerk) and 2 members of the public.

 

In the absence of the Chairman and Vice Chairman, it was unanimously RESOLVED to appoint Cllr Mrs G Simpson as Chairman for this meeting.

 

Open Forum:

 

District Cllr Smerdon

Was unable to attend the meeting but sent a report, as follows:

 

‘ I see you have on the agenda item 9 re proposed changes to the Council Tax Support scheme. SHDC have to draw up plans to administer Council Tax rebates in light of the Government abolishing Council Tax Benefit from April 1st 2013, whilst at the same time the Government is also cutting the amount of money SHDC will receive to fund this scheme. There is a consultation period which runs up to 1st October 2012, if you know of parishioners who may be affected please suggest they contact SHDC to make their views known.  The details are on the website.

 

A Super Cluster meeting will take place in the Council Chamber at Follaton House at 7.00pm on 12th September to enable representatives from the Boundary Commission for England to brief town and parish councils on the electoral review of the South Hams. Holne is of course welcome to send a representative.  From my own enquiries it doesn’t look as if there will be changes to the Eastmoor ward, other wards in which the population has increased rapidly (ie. Ivybridge!) may have to be reorganised to give better representation.

 

A consultation period on the way waste collections are carried out in SHDC area is underway, I do urge everyone to take part to let us know what changes (if any) you would like to see made in the waste and recycling  service.  We are looking at kerbside recycling and possible weekly food waste collections, and are keen to build on SHDCs excellent recycling performance whilst reducing cost where possible. You can access the survey online, by phone or fill in a form.

 

You are also discussing the TAP fund, as yet none of my parishes have come up with any joint proposals, if you think of anything the deadline is Weds 10th October.

 

Obviously I know you will be discussing the housing scheme in the village.  I understand from speaking to the PC Chair that Hastoe are redesigning the scheme to better fit the site, I hope they will come up with proposals that fit what the village wants. I know that the affordable housing team at South Hams have worked very hard with Holne and Scoriton to get to this point, and are very keen to see it through. It isn’t often that Eastmoor ward benefits from a lot of  time and grant money, most of this goes to places like Dartmouth, Salcombe and Kingsbridge. I’m sure Holne will make the most of this opportunity.

 

If you have any problems please don’t hesitate to contact me

 

Michael French

Advised members that resurfacing and patching on Michelcombe Lane had started but was unfinished.  Currently the road is worse than ever.

 

Paul Arrowsmith

Thanks to those who send kind wishes following his recent operation.

 

He advised members that the planning application for provision of a log cabin for agricultural worker’s dwelling including curtilage at Priddons Farm, Holne was to be decided at the Development Management Committee meeting on 7 September and as   – an example of housing provision for those living and working in the village.   Refusal is being recommended by DNPA Planning Officers – he therefore urged this Council to support the applicant.

 

The Housing Group has looked at the draft drawings of the newly proposed development which were a positive move forward and more preferable to the passivhaus design.  The new designs resulted from observations of the Housing Group and of those who attended the last drop-in session.  All houses in the parish have now received a four page fact and fiction leaflet prepared by the Housing Group.  Whilst minor details are still to be agreed the responses to queries raised with Hastoe have so far been positive.

 

A further drop-in session has been organised for Wednesday 10 October at which information will be displayed.  More information would be provided to the Parish Council at its next meeting once Hastoe and DNPA planners have held further discussions.  At that point, he requested that the Parish Council consider contacting Liam Reading at SHDC with regard to the financial provision mentioned to Cllr Jones, Gill Gray and himself last year towards the development of the project (approx. £50,000).  It is envisaged that this money would be used towards the build with specific interest in the provision of a new Play Park and a safe path through to the village.

 

With specific regard to the proposed new path, Mr Arrowsmith requested that a meeting be facilitated by the Parish Council, or by him with the Parish Council’s approval, with members of Holne Playpark and the Holne Church Charity Trustees.

 

Mr Arrowsmith also gave a report on the Community Village Stores and Tearoom as Vice-Chairman.  He advised that the Committee is fully committed to purchasing the shop and premises and already have a considerable amount of finance in place.  They have had a meeting with DNPA and the Community Council of Devon which has resulted in options as to how to proceed with funding and they will be choosing specific partners to obtain this funding.  The Committee would like Holne Parish Council to liaise with Buckfastleigh West Parish Council and reach an agreement to make a joint application for funding from the Town and Parish Fund to fund the relevant training of volunteers and in particular for them to obtain food hygiene certificates.

 

With regard to the purchase of the shop and premises, he requested that the Parish Council discuss and agree in principle to invest in the asset of the land by obtaining a loan from the Public Works Loan Board.   This would be a contingency measure (could be between £10,000 - £50,000) and would only be necessary if all other funding opportunities had been explored and there was a shortfall in the purchase price.

 

The Chairman opened the meeting at 8.30pm.

 

040912.01

 

Apologies for Absence

  • Cllr Mrs B Owen
  • County Cllr Pennington
  • District Cllr Smerdon

 

 

 

040912.02

Declarations of Interest

Members were reminded of their responsibility to continually update their Notice of Registerable Interests and invited to state whether they have any interests in any matter to be discussed during this meeting.

 

Cllr Jones advised that if the planning application at Priddons Farm was going to be discussed he would have to declare a disclosable pecuniary interest because of his relationship with the applicant.

 

 

040912.03

 

Ratification of Minutes

Members present received the Minutes of the Parish Council meeting of 3 July 2012.

 

It was RESOLVED unanimously that the minutes of the Parish Council meeting dated 3 July 2012 be signed by the Chairman as a true and correct record of the meeting.

 

Members present received the Minutes of the Extraordinary Meeting of the Parish Council held on 24 July 2012.

 

Two amendments were made after which it was RESOLVED unanimously that the minutes of the Extraordinary Meeting of the Parish Council dated 24 July 2012 be signed by the Chairman as a true and correct record of the meeting.

 

 

040912.04

Standing Orders

Members received revised Standing Orders relating specifically to legislative changes in respect of the Code of Conduct (Standing Order 7) and the Power of Well-Being/General Power of Competence (Standing Order 25). 

 

It was RESOLVED that the amended Standing Orders be adopted by this Council.

 

It was also agreed that the Financial Regulations would be reviewed next month.

 

 

 

 

 

 

 

 

 

040912.05

Dispensations under the new Code of Conduct regime

The Localism Act 2011 states that any dispensation requests in relation to Parish Councils are now to be considered by the Parish Council itself (previously these were considered by the District Council’s Standards Committee).

 

The District Council has developed a form which members agreed to adopt for use by this Council.  It was agreed that a written request for a dispensation would be submitted to the Clerk in writing ten days prior to the date of the meeting to which the dispensation request relates and the request would be considered and decided by the Council.

 

 

040912.06

 

Data Protection Licence

It was RESOLVED unanimously to acknowledge the requirement to obtain a Data Protection Licence and approve the cost of £35.

 

 

 

Clerk

 

040912.07

Finance

(i)  It was RESOLVED to approve the following invoices for payment:

  • S Hughes - Clerk’s disbursements (travel, postage and stationery) -    £57.85
  • Max Bayles - Tree works - £384.00
  • G Simpson – Stamps and stationery (from Housing Group funds) - £113.44
  • Audit Commission – Audit Fee - £144.00
  • Village Hall – Hire of hall - £9.00

 

    Regarding the works carried out by Max Bayles and comments made at     

    the last meeting,  Cllr Ross wished for it to be minuted that she would

    always put the safety of children before procedures.  She felt very upset

    after the last meeting that her integrity had been challenged.  The

    District Council has since confirmed that the Parish Council were able to

    act outside Standing Orders where matters of health and safety were

    concerned.

 

(ii)  Holne Parish Council Accounts 2011/2012

      Members received and noted the Certificate and Report of the External

      Auditor for Holne Parish Council at the completion of the annual audit.  

      No issues had been raised.

 

(iii) To consider grants made under ‘Small Grant Scheme’ and other  

       donations

       The clerk advised members that no applications had been received.  It  

       was agreed to write to the PCC again requesting that should they wish   

       the Parish Council to consider a grant towards the maintenance of the

       churchyard then it should submit a request in writing to the Parish   

       Council together with a copy of the latest accounts.

 

 

 

 

 

 

Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Clerk

040912.08

 

Planning

a.   New applications/appeals

      (i)   0417/12 & 0418/12– Refurbishment of existing detached workshop

            and store to the rear to form home office and studio with attached

            lean-to-store retained as existing at 1 Michelcombe Cottage, Holne

 

            Members had no objections.

 

b.     Decisions

         (i)  0357/12 - Restoration and refurbishment of house with kitchen

               extension, plus   minor amendments to existing holiday   

               accommodation at Seale Stoke Farm, Holne

 

              Members noted that DNPA has refused permission to carry out the    

              Development and the reasons given for refusal.

 

        (ii)  0392/12 – Prior Notification for extension to existing agricultural  

               barn for storage, Seale Stoke Farm, Holne

           

              Members noted that the proposed development is not considered    

              permitted development and will therefore require planning     

              permission.

 

c.     Other Planning Matters

       (i)  Members received notification from DNPA that the application for  

             provision of log cabin for agricultural worker's dwelling including  

             curtilage at Priddons Farm (0310/12) was to be decided at the  

             Development Management Committee on 7 September.  [Having  

             declared a disclsable pecuniary interest, Cllr Jones left the meeting for 

             this item].  Cllr Ross supported Mr Arrowsmith’s comments in the

             open forum and she expressed her wish to attend and speak at the  

             Development Management Committee on 7 September as a Parish   

             Council representative in support of the application.  This was  

             unanimously agreed by members.

 

        (ii)  The clerk received an email advising the Parish Council that the 

               owners of Village Farm are planning to take down one of their trees that

              overhang the power cables and the road.  The DNPA have come to advise 

              and agree it should be taken down.  It is not a protected tree, but they  

              wish  to advise those who may be affected by its removal.  It is possible,

              perhaps likely, that the power will need to switched off for a few hours 

              when the work is done, but if this is the case, an application would have

              to be made to Western Power, who will in turn advise anyone affected. 

             The information was noted by members and no objections were raised.

 

      

 

 

 

 

 

Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Clerk/ER

 

 

 

 

 

 

 

 

 

 

 

 

Clerk

 

 

 

 

040912.09

Council Tax Benefit Changes

Members received notification from South Hams District Council that changes will be made to Council tax benefits from 1 April 2013 and that South Hams District Council will conduct a consultation regarding the changes between 6 August and 1 October 2012.  This was noted.

 

 

040912.10

Playpark

(i)  Members received notification that the leat has a leak.  Mr Arrowsmith

      offered to have a look at it and advise the Council on how it should  

      proceed with necessary works to cure the problem.

      

    

PA

040912.11

Funding Opportunities

(i)  TAP fund (£1.10 per elector):

     The clerk advised that Buckfastleigh West Parish Council would be    

     discussing Holne Parish Council’s proposal to make a joint application at

     their next meeting on 11 September.  It was agreed that, in the absence of

     any other project ideas, an application for the purpose proposed by Mr

     Arrowsmith in the open forum, i.e. the training of volunteers and obtaining 

     food hygiene certificates, was a good idea and that the clerk should notify

     Buckfastleigh West Parish Council in order for its members to discuss the

     Proposal fully.

 

(ii) Dartmoor Sustainable Development Fund (up to £400):

      It was agreed that the clerk should contact members of Holne Playpark 

      and ask for their consideration of an appropriate project for which an

      application for funding could be made.  Because of the deadline of 28 

      September, the Parish Council was happy for Holne Playpark to proceed

      with an application up to £400.

 

     

 

 

 

 

Clerk

 

 

 

 

 

 

Playpark

 

040912.12

Parish Footpaths

Members received various items of correspondence from Ru Roberts in relation to footpaths in the parish including looking at the status of three paths and a permissive path agreement relating to the new path linked with the affordable housing development. 

 

It was agreed that the letters would be circulated so that members could give consideration to them.  In the meantime, the clerk would invite Ms Roberts to the next meeting of the council to discuss the contents in more detail.

 

 

 

 

 

 

 

Clerk

040912.13

 

Community Shop and Tea Room

Members discussed Mr Arrowsmith’s request for their consideration of possibly entering into a loan agreement with PWLB to help with the purchase of the shop and tea room (up to £50,000).

 

It was agreed that this Council would be happy to investigate it as an option but this would be subject to various criteria.  For example, the Parish Council would only agree to such an arrangement if 75% of the voting electorate were in agreement.  They would also need to see the business plan, the accounts and detailed future projections.

 

 

040912.14

 

Holne and Scoriton Housing Group

Members noted Mr Arrowsmith’s report on recent developments given in the open forum.  Cllr Simpson added that Hastoe had responded to all questions raised by the Housing Group.  It was agreed that the Mr Arrowsmith as Chair of the Housing Group should make arrangements to facilitate a meeting to discuss the new footpath.

 

 

 

040912.15

 

Potholes, highway maintenance reports and other highways issues

It was agreed that the clerk would communicate the issues raised by Mr French in the Open Forum about the condition of Michelcombe hill and also of Littlecombe hill which is in a similar state.

 

 

Clerk

 

 

040912.16

 

Clerk’s or Councillor’s Reports on matters authorised by the Council at previous meetings not otherwise on this agenda.

None.

 

 

 

 

040912.17

 

Chairman’s urgent business for action by the clerk if covered by delegated powers or for inclusion on the agenda of the next meeting

None.

 

 

 

 

040912.18

 

Correspondence

(i)  Gambling Act 2005 – consultation – renewal of statement of principles

      for 2013 – 2016

 

(ii) Letter of resignation – Since the last meeting, Cllr P Arrowsmith confirmed

      that he wished to resign from the Parish Council.  This resignation was

      accepted.  It was agreed that steps would now be taken to fill the casual

      vacancy.

    

 

 

          

 

 

Clerk

040912.19

 

Date of Next Meeting

It was confirmed that the date of the next Parish Council meeting will be Tuesday 2 October 2012 at 8.00pm.   Apologies were received from Cllr Simpson for October and November’s meetings and Cllr Jones for October’s meeting.

 

 

 

 

 

 

 

The meeting closed at 10.02pm

 

 

 

 

 

………………………………………..

Cllr Mrs G Simpson

Chairman

 

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