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Holne Parish Council

Clerk - Mrs Suzanna Hughes LL.B (Hons)
16 Westwood Cleave, Ogwell, Newton Abbot.TQ12 6YE
Telephone: 01626 330311      Email: suzanna.hughes21@gmail.com

To:   Councillors Owen (Chairman), Higman, Powell, Ross, Simpson & Troake

You are hereby summoned to attend the ANNUAL MEETING OF THE PARISH COUNCIL to be held on TUESDAY 3 MAY 2016 at 6.45pm in Holne Village Hall.
               
Also invited:  District Councillor, County Councillor, DNPA representatives and Community Police Officers.

Members of the press and public are welcome.

Suzanna Hughes


Clerk to the Parish Council

 

AGENDA

 

  1. ELECTION OF CHAIRMAN

 

  1. ELECTION OF VICE CHAIRMAN
  1. APOLOGIES FOR ABSENCE

To receive apologies for absence

  1. OPEN FORUM

Members of the public are invited to address the Council

  1. DISTRICT AND COUNTY COUNCILLORS’ REPORTS

 

  1. DECLARATIONS OF INTEREST AND REQUESTS FOR DISPENSATIONS

Councillors are reminded of their responsibility to continually update their Notice of Registerable Interests and to declare any disclosable interests, including the nature and extent of such interests they have in any items to be considered at this meeting.  Unforeseen requests for a Dispensation to be considered at this point only if there was no way a Councillor would have been aware of such before the meeting.

       7.     RATIFICATION OF MINUTES
7.1          To approve and sign the minutes of the Parish Council meeting held on 12 April 2016
7.2          To approve and sign the minutes of the Annual Parish Meeting held on 12 April 2016

  1. ELECTION OF COUNCILLORS TO THE FOLLOWING COMMITTEES
    1.         Planning
    2.         Finance
    3.         Playpark

 

  1. TO AGREE OTHER COMMITTEE/PARISH REPRESENTATIVES
    1.  Village Hall Committee
    2.  Snow Warden/Community Road Warden
    3.  Tree Warden
    4. Leat Liaison
    5.  Other outside bodies
  1. REVIEW OF PARISH COUNCIL GOVERNANCE DOCUMENTS:
    1. Standing Orders
    2. Financial Regulations
    3. General and Financial Risk Management
    4. Statement of Internal Control
    5. Fixed Assets Register

      11.    FINANCE
11.1        Invoices for payment
To approve, if any received

                11.2        Chairman’s Allowance
                                To approve the Chairman’s Allowance of £100
                       
11.3        Audit 2015/16
11.3.1    To complete and approve Section 1 of the Annual Return (Annual Governance Statement 2015/16)

11.3.2    To receive, approve and sign Section 2 of the Annual Return (Accounting Statements 2015/16)

11.4        Insurance           
To consider renewal quotation
       
12.  LANGAFORD MEADOWS
                 To discuss the siting of a caravan and stable at Langaford Meadows

       13.   CLERK’S OR COUNCILLOR’S REPORTS ON MATTERS AUTHORISED BY THE COUNCIL AT PREVIOUS
              MEETINGS NOT OTHERWISE ON THIS AGENDA

       14.   CHAIRMAN’S URGENT BUSINESS FOR ACTION BY THE CLERK IF COVERED BY DELEGATED POWERS OR FOR
               INCLUSION ON THE AGENDA OF THE NEXT MEETING

       15.   CORRESPONDENCE                                                                                                                                                                                          
Clerk to notify councillors of relevant correspondence received during the month not otherwise dealt with above.

Matters not requiring discussion will be placed into the folder for circulation and perusal by Councillors

      16.    DATE OF NEXT MEETING
To confirm the date of the next meeting as 7 June 2016 at 7.30pm

 

  

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