Holne Parish Council
Clerk - Mrs Suzanna Hughes LL.B (Hons)
16 Westwood Cleave, Ogwell, Newton Abbot.TQ12 6YE
Telephone: 01626 330311 Email: firstname.lastname@example.org
To: Councillors Hayles, Higman, Owen & Simpson
You are hereby summoned to attend the ANNUAL MEETING OF THE PARISH COUNCIL to be held on TUESDAY 12 MAY 2015 at 8.00pm in Holne Community Shop & Tearooms.
Also invited: District Councillor, County Councillor, DNPA representatives and Community Police Officers.
Members of the press and public are welcome.
Clerk to the Parish Council
[Please note: The Public Forum will take place at the end of this meeting when brief reports will be taken from County and District Councillors, DNPA representatives and Police Community Support Officer, if present, as well as any comments from members of the public].
- ELECTION OF CHAIRMAN
- ELECTION OF VICE CHAIRMAN
- CO-OPTION OF MEMBERS
- DECLARATIONS OF ACCEPTANCE OF OFFICE
To be signed by all members
- APOLOGIES FOR ABSENCE
- DECLARATIONS OF INTEREST
Members are reminded of their responsibility to complete a Notice of Registerable Interests within 28 days of their election/co-option and are also invited to state whether they have a personal or prejudicial interest in any matter to be discussed during this meeting.
- REQUESTS FOR DISPENSATIONS
To consider requests for dispensation
8. RATIFICATION OF MINUTES
To approve and sign the minutes of the Parish Council meeting held on 30 March 2015
- ELECTION OF COUNCILLORS TO THE FOLLOWING COMMITTEES
- TO AGREE OTHER COMMITTEE/PARISH REPRESENTATIVES
- Village Hall Committee
- Snow Warden/Community Road Warden
- Tree Warden
- Other outside bodies
- NOMINATION OF PARISH MEMBERS TO DNPA
- REVIEW OF PARISH COUNCIL GOVERNANCE DOCUMENTS:
- Standing Orders
- Financial Regulations
- General and Financial Risk Management
- Statement of Internal Control
- Fixed Assets Register
13.1 Invoices for payment
To approve, if any received
13.2 Chairman’s Allowance
To approve the Chairman’s Allowance of £100
13.3 Audit 2014/15
To receive, approve and sign the End of Year Summary and Accounts and for councillors to respond and complete the Statement of Assurance in order that the papers can be sent for audit.
To consider renewal quotation
14.1 New Planning Applications
To consider, if any received.
To report any decisions.
15.1 To further discuss how to address the repairs to the culvert behind The Church House Inn
15.2 To report any other leat issues
16. LITTLE BEWDEN
To receive a report and update from Hastoe Housing Association re outstanding matters
To receive a report and update including details of the gate from Little Bewden
18. POTHOLES, HIGHWAY MAINTENANCE REPORTS AND OTHER HIGHWAYS ISSUES
To report items to be brought to the attention of the Parish Lengthsman and any other highways problems
19. CLERK’S OR COUNCILLOR’S REPORTS ON MATTERS AUTHORISED BY THE COUNCIL AT PREVIOUS
MEETINGS NOT OTHERWISE ON THIS AGENDA
20. CHAIRMAN’S URGENT BUSINESS FOR ACTION BY THE CLERK IF COVERED BY DELEGATED POWERS OR FOR INCLUSION ON THE AGENDA OF THE NEXT MEETING
Clerk to notify councillors of relevant correspondence received during the month not otherwise dealt with above.
Matters not requiring discussion will be placed into the folder for circulation and perusal by Councillors
22. DATE OF NEXT MEETING
To confirm the date of the next meeting as 2nd June 2015
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