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agenda

Holne Parish Council

Clerk - Mrs Suzanna Hughes LL.B (Hons)
16 Westwood Cleave, Ogwell, Newton Abbot.TQ12 6YE
Telephone: 01626 330311      Email: suzanna.hughes21@gmail.com

To:
Councillors Owen (Chairman), Hayles, Higman, Powell, Simpson & Troake.

You are hereby summoned to attend the ANNUAL MEETING OF THE PARISH COUNCIL to be held on TUESDAY 6 MAY 2014 at 7.30pm in the Village Hall, Holne.
           
Also invited:  District Councillor, County Councillor, John Nutley (DNPA), Bill Allen (DNPA) and Community Police Officers.

Members of the press and public are welcome.

Suzanna Hughes


Clerk to the Parish Council

AGENDA
The meeting will begin after both the Public Forum at 7.30pm and brief reports from County and District Councillors, DNPA representative and Police Community Support Officer.

 

  1. ELECTION OF CHAIRMAN
  1. CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE

 

  1. ELECTION OF VICE CHAIRMAN
  1. APOLOGIES FOR ABSENCE

 

  1. DECLARATIONS OF INTEREST

Members are reminded of their responsibility to continually update their Notice of Registerable Interests and invited to state whether they have a personal or prejudicial interest in any matter to be discussed during this meeting.

  1. REQUESTS FOR DISPENSATIONS

To consider requests for dispensation
                                                                    
       7.  RATIFICATION OF MINUTES
7.1        To approve and sign the minutes of the Parish Council meeting held on 1 April 2014
7.2        To approve and sign the minutes of the Annual Parish Meeting held on 18 March 2014

  1. ELECTION OF COUNCILLORS TO THE FOLLOWING COMMITTEES/ ORGANISATIONS
    1.       Planning
    2.       Finance
    3.       Housing
    4.       Playpark

 

  1. TO AGREE OTHER COMMITTEE/PARISH REPRESENTATIVES
    1.       Village Hall Committee
    2.       Snow Warden
    3.       Emergency Planning Officer
    4.       Tree Warden
    5.       Other outside bodies
  1. REVIEW OF PARISH COUNCIL GOVERNANCE DOCUMENTS:
    1. Standing Orders
    2. Financial Regulations
    3. General and Financial Risk Management
    4. Statement of Internal Control
    5. Fixed Assets Register

 

      11.  FINANCE
11.1      To approve cheques for payment, if any

11.2      Precept           
To note receipt of first instalment of precept - £2,687.93 (including deduction of £59.07 for DALC membership)

            11.3      Chairman’s Allowance
                        To approve the Chairman’s Allowance of £100
           
11.4      Audit 2013/14
To receive, approve and sign the End of Year Summary and Accounts and for councillors to respond and complete the Statement of Assurance in order that the papers can be sent for external Audit.

11.5      Insurance        
To consider renewal quotation

    12.    PLANNING
12.1      New Planning Applications
0191/14 – Erection of single storey side extension at Oak Park, Michelcombe, Holne

12.2      Decisions
0111/14 – Replacement of existing roof covering to the Well House and installation of electrical generator,
Combestone Farm, Hexworthy
To report that listed building consent has been granted conditionally

    13.     AFFORDABLE HOUSING DEVELOPMENT
             To receive a report

    14.    LEATS & FLOODING
            14.1      To receive a report
            14.2      Recobbling of the leat near the Village Green

    15.    HOLNE COMMUNITY SHOP AND TEAROOM
            Felling of oak tree behind the shop

    16.    PLAYPARK
16.1      To receive the play area inspection report from SHDC
16.2      To receive a report from Playpark
             
    17.    FIRST WORLD WAR 100TH ANNIVERSARY
To receive an update from Cllr Troake

    18.    POTHOLES, HIGHWAY MAINTENANCE REPORTS AND OTHER HIGHWAYS ISSUES
To report any highways issues

    19.    CLERK’S OR COUNCILLOR’S REPORTS ON MATTERS AUTHORISED BY THE COUNCIL AT PREVIOUS
             MEETINGS NOT OTHERWISE ON THIS AGENDA

    20.    CHAIRMAN’S URGENT BUSINESS FOR ACTION BY THE CLERK IF COVERED BY DELEGATED POWERS OR FOR INCLUSION ON THE AGENDA OF THE NEXT MEETING

    21.    CORRESPONDENCE                                                                                                                                        
Clerk to notify councillors of relevant correspondence received during the month not otherwise dealt with above including:

21.1      South Hams Connect Roving Roadshow – 17 & 18 July, Holne Village Hall car park – free microchipping for dogs

Matters not requiring discussion will be placed into the folder for circulation and perusal by Councillors
   
22.        DATE OF NEXT MEETING
To confirm that the date of the next meeting is Tuesday 3 June 2014    

  

 

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