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Minutes

 

 HOLNE PARISH COUNCIL

Minutes of a Meeting of the Parish Council
held in Holne Village Hall on Tuesday 1 March 2016 at 7.30pm

 

Present
Cllr D Troake (Chairman), Cllr D Higman & Cllr E Ross
                                                                                   
Also present
Suzanna Hughes (Clerk) and two members of the public.
 
The meeting was opened by Cllr Troake at 7.30pm.

 

010316.01

Apologies for Absence

  • Clllr B Owen
  • Cllr T Powell
  • Cllr G Simpson
  • District Cllr Smerdon
  • County Cllr Rowe
  • Ross Gray (Tree Warden)

010316.02

Open Forum
There were no matters raised.

010316.03

District and County Councillors’ Reports

District Cllr Smerdon was unable to attend the meeting but sent a written report, attached.

010316.04

Declarations of Interest and Requests for Dispensation
Councillors were reminded of their responsibility to continually update their Notice of Registerable Interests and to declare any disclosable interests, including the nature and extent of such interests they have in any items to be considered at this meeting.  Unforeseen requests for a Dispensation to be considered at this point only if there was no way a Councillor would have been aware of such before the meeting.

There were no declarations of interest or requests for dispensation.

010316.05

Ratification of Minutes
Members present received the minutes of the Parish Council meeting held on 2 February 2016 and agreed unanimously that they be signed by the Chairman as a true and correct record of the meeting.

010316.06

Planning
6.1    New applications:
          6.1.1    055/16 - Installation of mobile telecommunications and ancillary equipment involving  
                       the erection of a 12m high telegraph pole with eight consumer antennas and four
                       backhaul antennas and 150m of trenching to power source at Land at Mill Leat Farm,
                       Holne
 
                       Members had no objections to this application.

 

          6.1.2    0078/16 - Erection of hay storage ad general purpose building at Gibbycombe, Higher 
                       Mitchelcombe Farm, Holne

                       Members had no objections to this application.
                                                                                                                                                                                       
6.2   Decisions:  
         6.2.1     0012/16 – Replacement dwelling at Little Cross Cottage, Holne
                       Members noted that DNPA has granted conditional planning permission.

010316.07

Finance
7.1   Members approved the following payment:

  • Cheque no 757 – Holne Village Hall - £16.00

010316.08

Leats
 8.1   Cllr Troake informed members that having spoken to the parishioner who raised it as an issue,
          he advised that it is necessary to consider a permanent solution to control the flow of the leat
          at Church Park.  It was agreed to defer this item until next month when Cllr Owen would be
          present.  Consideration would also need to be given to whether this was the Parish Council’s
          responsibility.  
         

 8.2   Other leat issues:  Cllr Higman reported that clearing the sump at Playpark is a regular job to
          prevent it from overflowing as a lot of gravel is being washed down.  He will continue to clear it
          but ideally it would benefit from being cleared more regularly.

010316.09

Annual Parish Meeting
Cllr Troake informed members that he would produce and distribute a leaflet to advertise the Annual Parish Meeting which is to be held on 12th April.  He would also include an article in the Parish Link.

010316.10

Defibrillator
The Clerk advised that County Cllr Rowe had granted £500 and District Cllr Smerdon had granted £300 towards the cost of purchasing a defibrillator.  It was agreed to ask at the Annual Parish Meeting whether there is any interest in being involved with the project including attending CPR training.

010316.11

Playpark
11.1  Members agreed a job specification for the work required to the playpark hedge (roadside).  It  
          was agreed to obtain quotations for the works.
         
11.2  Members received advice from the tree warden, Ross Gray, about the large oak tree which has  
          been damaged considerably by recent gales.  A large high branch has ripped off and fallen to
          rest on the lower branches.  It was agreed that Cllr Higman would look at the tree and make a
          recommendation to Council.

010316.12

Potholes, highway maintenance reports and other highways issues                                       
Cllr Higman commented that he was impressed that DCC has been out twice and cleared the drain and cleared the gullies near Chase Gate Farm.
 

010316.13

Clerk’s or Councillors’ reports on matters authorised by the Council at previous meetings not otherwise on this agenda
None.

 

010316.14

Chairman’s urgent business for action by the clerk if covered by delegated powers or for inclusion on the agenda of the next meeting
Cllr Ross requested that the closure of the Church House Inn be included on the agenda for the next meeting.
 

010316.15

Correspondence
There were no items of correspondence.

010316.16  

Date of Next Meeting
It was confirmed that the date of the next meeting as 12 April 2016 at 6.45pm to be immediately followed by the Annual Parish Meeting at 7.30pm

 

Part II
Members of the public and press are excluded from this meeting as the items under discussion contain
 information exempt under Local Government Act 1972 Schedule 12A

010316.17  

Clerk’s Annual Review
It was agreed that the clerk would move up 1 point on the NJC pay scale to SCP 27.

     
The meeting closed at 8.26pm.

 

               

………………………………………..
Cllr D Troake
Chairman

 

 

District Councillor Smerdon’s report

Central Government have now confirmed the amount of grant money that SHDC will receive this year. The lobbying done by our MPs and the Local Government Association has resulted in a better than expected settlement for rural authorities, our Council will gain an extra £305k.

At the Council Budget meeting on 11th Feb the decision was taken to increase the Council Tax precept by the maximum amount allowed, £5 or 3.5%, for a Band D property. Of the money South Hams collects in Council Tax 9% goes to services provided by us, the rest goes to Devon County, Town and Parish Councils, and the Fire and Police services.

Our recent radical  programme of changes to the management structure and ways of working, known as T18, has enabled us to reduce costs and by March we will have made £3million of savings from our transformation programme. If we had not embarked on this we would now be struggling to deliver the front line services our customers need.

However we are well aware that our main funding, the Revenue Support Grant will probably disappear completely, and we are exploring options as to how we can generate our own income. One option is for the Council to transfer some of the services we provide into a commercial company  that can bid for contracts elsewhere to generate revenue. The next step is for members to discuss the issue in detail and decide if the Council should progress this idea further.
 
Changes have been made to the Duty Planning Service, this will no longer operate as a drop in service but will be by appointment only. The number of days and hours that the service is available have been extended.

It is also planned to improve the Planning Enforcement service so that it operates in a more effective way and can provide a quicker response. One option is to make use of the Locality Officers to make initial assessments of reported enforcement issues and report back to Enforcement.

Work is progressing on 'Our Plan: South Hams', and both the refreshed delivery plan and the Local Plan elements are moving ahead. A detailed update will be put before the next Executive meeting on 10th March. We are still considering combining with West Devon and Plymouth in this exercise.

 

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